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  1. #1

    Default Avoiding long lists of e-mail recipients

    My wife belongs to an organisation which regularly emails out mesages and notices etc to its membership including some to all 300 members. The secretary presumably uses list-name addressbook entries (ie a single entry to which up to 300 addresses are attached). We like to keep some control over the dispersal of our email addresses and are unhappy that her address is thus distrubuted to about 300 people. An option to avoid this would be for her to set up another address and use it just for this organisation, but that is not particularly convenient.

    I have investigated using Bcc: instead of To: for the mass mailings but this is not very satisfactory as with this method each individual's name is not shown on his/her copy of the email, so where a couple share a single email address, for instance, the intended recipient is not shown.

    Is there a way to cause the Bcc facility, say, to print the individual recipients' names on their copies, or some other way of achieving this outcome? We use Eudora client but presumably this facility would need to reside in the sender's client, which is almost certainly Outlook.

    Any simple solutions, anyone?

    TIA.

    PS Another possible way would be to enter a list name in the To: facility and cause it to print the individual recipient name on each copy. Can this be done?
    Last edited by Robin S_; 24-11-2005 at 03:51 PM. Reason: Additional comment

  2. #2
    Senior Member
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    Default Re: Avoiding long lists of e-mail recipients

    Quote Originally Posted by Robin S_
    I have investigated using Bcc: instead of To: for the mass mailings but this is not very satisfactory as with this method each individual's name is not shown on his/her copy of the email, so where a couple share a single email address, for instance, the intended recipient is not shown.
    As well as using BCC any organisation should be using the From and Subject fields to make it obvious where the email is from if it doesn't want its emails deleted. You can always mark anything opened by mistake as "Unread"

  3. #3
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    Default Re: Avoiding long lists of e-mail recipients

    Robin S_

    There are several issues here. Firstly, you need to notify the organisation and point out to them that they must not send out an email with all recipients in the TO or CC fields. It is only proper that they use the BCC field.

    You and your partner should have separate email addresses. Ask your ISP for another. That way there is no confusion as to who the email is for when it arrives.

    If you don't want separate email addresses then get your wife to sign up for a web-based email address, eg GMail, which is free, and use that address for the newsletters.

    Oxie (Lyn)
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  4. #4
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    Default Re: Avoiding long lists of e-mail recipients

    Or depending on which ISP you're with, if you have like 5 free email accounts or something, with your net access, create another email addy/username on the ISP's home page.

    And if u do get an Gmail account, it can still be forwarded to your normal email anyway.

    Then if you wanted separate emails, you could make a rule, and make separate inboxes. So, emails go to 2 different inboxes.

  5. #5
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    Default Re: Avoiding long lists of e-mail recipients

    I think you will find that Robin was not referring to himself when he said "where a couple share a single email address" so that issue is not a problem for him.
    I believe he was referring to couples sharing a single email address that are on the mail out list and receiving the newsletter.

  6. #6
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    Default Re: Avoiding long lists of e-mail recipients

    I think that in this case the problem is not very real. Couples might not be too keen on having the other partner reading email, but this is a newsletter, sent to 300 people, not private loveletters from supernumary significant others.

    It might be different if the organisation was a support group for battered wives (or husbands), but a newsletter would be the least of their problems.

  7. #7
    Senior Member pctek's Avatar
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    Default Re: Avoiding long lists of e-mail recipients

    Theres a program you can download and use for this. You add all the email names to it and it mails out and the recipients see the same as if you had used BCC but its sort of autmated. Can't remember the name - I've asked my friend - he uses it.
    Will post back when he replies...

    Its free...

  8. #8
    Senior Member Strommer's Avatar
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    Default Re: Avoiding long lists of e-mail recipients

    For the last 8 years I have been using Pegasus Mail, mainly because it has some terrific features, including Distribution Lists where you can add virtually an unlimited number of email addresses and the recipients only see whatever (single address) you choose for the "Reply" address.

    Pegasus Mail is free and is developed right here in NZ, Dunedin in fact.

    Sure, you will have to learn how to set it up, but it is really not that hard and there are enough Pegasus Mail users here on PF1 that can assist you.

    BTW, you can just use Pegasus for the big mailouts, and keep Outlook or whatever you are using for your daily email usage.
    Last edited by Strommer; 24-11-2005 at 09:51 PM.
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  9. #9

    Default Re: Avoiding long lists of e-mail recipients

    Safari was right on! Pctek - I would be interested if you can find out the name of that prog. Steve L - I had wondered about Pegasus, but I suspect there is little hope of getting the organisation to use a different mail client, even if it were free.
    I was hoping that there was a relatively small change of procedure/settings that could be used with the existing email client that would have the desired effect.
    Fingers crossed that someone can come up with a simple clever trick.

  10. #10
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    Default Re: Avoiding long lists of e-mail recipients

    NZ Post and 300 envelopes!
    Do we ever grow up or just learn how to behave in public?

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