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Oose
05-03-2012, 08:47 PM
Hi

Apologies in advance for my computer illiteracy but I am having some trouble getting my head around Google Apps for free and Google Apps for business.

I have a small business currently using Vodafone as our ISP and for email etc. However, we are having a few issues with them and are thinking about migrating over to Google Apps.

We currently have 6 emails and don't use Microsoft Exchange or anything, so the email is straight Pop3 email. I have been looking through Google Apps and my questions are:

1) Is Google Apps for free sufficient for my needs or do I need to pay for Google Apps for business. The way I read it, with Apps for business I will pay an annual fee and not save anything on my current setup? And I only have 6 users. I dont think I need the other benefits.
2) Can I continue to have email with the ending @name.co.nz or does it have to change to @name.com?
3) Can I continue to use Microsoft Outlook to receive emails or do you have to use gmail? (Will also need to sync with users smartphones - android, blackberry & iphone).

Thanks for your help.

Alex B
05-03-2012, 09:26 PM
1) Is Google Apps for free sufficient for my needs or do I need to pay for Google Apps for business. The way I read it, with Apps for business I will pay an annual fee and not save anything on my current setup? And I only have 6 users. I dont think I need the other benefits.

Do you have a back up for your email off site at the moment? With google apps this is possible.

2) Can I continue to have email with the ending @name.co.nz or does it have to change to @name.com?

What ever domain you like, I use a .co.nz with google apps.

3) Can I continue to use Microsoft Outlook to receive emails or do you have to use gmail? (Will also need to sync with users smartphones - android, blackberry & iphone).

You can for POP but not the online exchange which would be better, this way it keeps your mail in sync with the web/phone etc. In case of data loss/ fire etc all your mail is on the web and syned, you will not currently have this by popping your mail.

The other option is Office 365 http://www.microsoft.com/en-nz/office365/buy-small-business.aspx?WT.z_O365_ca=Buy_online-software_en-nz

Chilling_Silence
06-03-2012, 07:05 AM
1) Yes, it's free for up to 10 or 25 users now I believe (Previously 50?).

2) As Alex B said, use any domain :)

3) IMAP is the way to go for Outlook, and the recommended configuration. It leaves the mail on the server, but also syncs it perfectly then to any Android or iOS devices, meaning you've got a backup should you need it if you find yourself stranded with no internet access.

I use Google Apps on about 4 dozen domains I have, or have setup for family / friends :) It's brililant!!

Alex B
06-03-2012, 07:31 AM
^ I think the business one supports exchange in the cloud which would be my preference over IMAP.

Chilling_Silence
06-03-2012, 08:13 AM
Ah true, I've never looked into that, I *purely* use Webmail and Android (Exchange-like functionality), could be something useful though.

Oose
06-03-2012, 08:14 AM
Thanks guys.

I will sign up and give it a go. The first step is to verify ownership of the domain. I guess Vodafone own the domain? (We pay them a monthly fee for the domain anyway...). So, how do I verify ownership of the domain through Vodafone (or can I take the domain away from them)?

Cheers

kahawai chaser
06-03-2012, 08:28 AM
I think you can also use Google App Engine (http://code.google.com/appengine/) (which is part of Google Code) (http://code.google.com/) to host your own site and web applications (often by developers), and also deploy Apps (http://code.google.com/appengine/articles/domains.html) with Google App Engine - requires a few scripts. (http://code.google.com/appengine/) Tutorial here (http://www.labnol.org/internet/host-website-on-google-app-engine/18801/) - of which the Royal family use App engine.

Chilling_Silence
06-03-2012, 09:43 AM
The easiest way to verify ownership is to add a DNS record.
Tell Google Apps you want to verify, and it'll give you a few ways to verify. Choose DNS.
Then it'll ask who your provider is, just choose any of them, it doesn't matter, like GoDaddy for example.
It'll then say "Add this TXT record"
Copy those details and get it ready to send off to Vodafone (But don't send it yet).

Then, you also want to tell Vodafone to set this as your MX Records:
http://support.google.com/a/bin/answer.py?hl=en&answer=174125

MX Records define where your mail will be routed to, in this case you want Google to handle it.
Ask Vodafone to do ^^ as well at the same time, and you should be good :)