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View Full Version : Automatic E-mail 'out of office reply'



18-08-2001, 03:03 AM
How does one have a service that replies to E-mail automatically saying 'sorry out of town, I will reply when I get back' or how about 'my Windows has crashed, don't go away'

18-08-2001, 10:54 AM
How to Create an Automatic Reply:

'...Dear Help desk,
I am going away on holiday and want to create an automatic reply
that gets sent to certain people to let them know I?ll contact them
on my return. How do I do it?

First, you have to create an automatic reply template.

1. Open a new Outlook message.
2. In the message body, type whatever information you'd like to
appear in your custom reply.
3. On the File menu, click Save As.
4.In the File name box, enter a name for your reply template.
5. In the Save as type box, click Outlook Template, and then click
Save.

On the File menu, click Close, and then when prompted to save, click
No.

Next, create a rule to send an automatic reply

1. On the Tools menu, click Rules Wizard, and then click the New
button.
2. In the Which type of rule do you want to create list, click Check
messages when they arrive, and then click the Next button.
3. In the Which condition(s) do you want to check list, select the
From people or distribution list check box.
4. In the Rule description list, click the underlined phrase, people
or distribution list, and in the Type name or select from list box,
type the name of each person you want to receive the custom reply,
and click the From button after you type each name.
5. Click the OK button, and then click the Next button.
6. In the What do you want to do with the message list, select the
Reply using a specific template check box.
7. In the Rule description list, click the underlined phrase, a
specific template, and then in the Look in list, click User Templates
in File System.
8. Click the template you created above, and then click the Open
button. Click the Finish button, and then click the OK button twice.

That's it. Now, when you receive a message from one of the people
you specified in step 4, they'll automatically receive your custom
response.

Important: When you set up a rule to automatically reply to someone,
the Rules Wizard will send a reply for each message you receive from
that person...'


CREDIT: NetGuide, New Zealand